Privacy Policy

1. Who we are

Excel in MathSci provides Mathematics, Chemistry, Physics and STEM tuition in Glasgow and online.

Contact: 07577 482130 · info@excelinmathsci.co.uk

2. What information we collect

We may collect the following personal information:

• Student name and age
• Parent or guardian name
• Contact details (phone number, email address)
• School, year group, and exam level (e.g. National 5, Higher)
• Learning needs and academic progress
• Session attendance and notes
• Payment and invoicing information
• Communications via WhatsApp, email, Zoom, or phone

3. How we collect information

Information is collected when:

• Parents or students contact us directly
• Registration or enquiry forms are completed
• Lessons are booked or delivered
• Communication takes place via phone, WhatsApp, email, or online platforms
• Online or in-person sessions are conducted

4. How we use your information

We use personal information to:

• Deliver tutoring services
• Communicate about lessons, schedules, and progress
• Provide academic support and feedback
• Manage payments and records
• Improve our teaching services
• Meet legal and safeguarding obligations

We do not use personal data for unrelated purposes.

5. Legal basis for processing data

We process personal data based on:

• Consent provided by parents or students
• Contractual necessity to provide tutoring services
• Legal obligations (such as record keeping)
• Legitimate interests in delivering effective education services

6. Data sharing

We do not sell or share personal data with third parties.

Data may only be shared when:

• Required by law
• Necessary to provide services (e.g. Zoom for online lessons)
• With explicit consent from the parent or student

All third-party services used comply with data protection regulations.

7. Data storage and security

We take reasonable steps to protect personal data, including:

• Secure digital storage
• Password-protected devices and accounts
• Limited access to personal information
• Safe handling of session recordings

Session recordings are used only for educational purposes and are not shared publicly.

8. How long we keep data

We retain personal data only for as long as necessary to:

• Provide tutoring services
• Meet legal and financial requirements
• Resolve any disputes

Data is securely deleted when no longer required.

9. Your rights

Under UK GDPR, you have the right to:

• Access your personal data
• Request correction of inaccurate information
• Request deletion of data where appropriate
• Restrict or object to processing
• Withdraw consent at any time

Requests can be made by contacting us directly.

10. Children’s data

We take extra care when handling children’s data. Information relating to students under 18 is managed responsibly and shared only with parents or guardians where appropriate.

11. Changes to this policy

This privacy policy may be updated from time to time. The most recent version will always apply.

12. Contact

If you have any questions or concerns about this privacy policy or how your data is handled, please contact:

Excel in MathSci
07577 482130
info@excelinmathsci.co.uk